The Biggest Mistakes VAs Make When Applying for Jobs
The Virtual Assistant (VA) industry thrives, especially in regions like the Philippines, where talent, adaptability, and work ethic are globally recognized. With remote work becoming a long-term reality for many businesses, the demand for virtual assistants has never been greater.
However, more demand also means more competition, and a more discerning recruitment process. Filipino VAs are now applying for roles alongside hundreds of other applicants. To stand out, avoiding application missteps is crucial.
Below are the most common mistakes we see repeatedly, along with recommended alternatives.
Common Application Mistakes VAs Should Avoid
Even skilled and experienced virtual assistants can struggle to secure interviews, not because they aren’t qualified, but because of how they present themselves.
1. Applying Without Customization
Many VAs send generic applications that fail to address the employer’s specific needs. Using the same resume and cover letter for every job post shows a lack of effort and interest.
What to do instead:
Tailor your application to each job. Reference specific tools, skills, or responsibilities mentioned in the listing. Show the client that you’ve read the job description carefully and that you’re genuinely interested in the role.
2. Incomplete or Unprofessional Profiles
An outdated or incomplete profile is a missed opportunity. Clients rely on your profile to assess whether you’re a good fit, and any gaps or vague information can hurt your chances.
What to do instead:
Ensure your online profiles are detailed, up-to-date, and professional. Include your technical skills, certifications, relevant experience, and a well-written bio. Add a professional photo and a short introduction video to stand out.
3. Ignoring Job Instructions
It’s common for clients to include small tests or instructions within job posts, such as using a specific subject line or answering a question.
What to do instead:
Follow all application instructions exactly as stated. These small details demonstrate that you can follow directions and pay attention, these are the two key traits for success in remote work.
4. Overpromising or Underselling Skills
Some VAs claim to be experts in tools or skills they haven’t fully mastered. Others fail to highlight their strengths and experience effectively.
What to do instead:
Be honest about your capabilities. Highlight your strengths with specific examples or metrics (e.g., “reduced response times by 40%” or “managed a 1,000-member client inbox”). Avoid vague claims and back up your skills with results.
5. Poor Communication or Presentation
Communication is one of the most essential skills for any Virtual Assistant. Spelling errors, slang, or overly casual language in your application can be seen as unprofessional.
What to do instead:
Proofread your application, maintain a clear and polite tone, and use professional formatting. Clients are not just hiring skills, they’re hiring someone they trust to represent their business.
Final Thoughts
Success as a Virtual Assistant is not just about doing the work, it’s about getting noticed first. By avoiding the most common application mistakes and presenting yourself as a prepared, enthusiastic, and professional candidate, you’ll increase your chances of landing consistent, high-quality roles.
At Virtual Coworker, we help Filipino VAs connect with international companies seeking long-term remote support. Ready to level up your remote career? We’re here to guide you every step of the way!
